Clinical Team Secretary

Salary: £22,816.00 to £24,336.00 per year
Additional salary information: £22,816.00 – £24,336.00 a year
Hours: Full time
Closing date: 11 July 2024
Location: Thorneywood Mount, NG3 2PZ
Company: NHS Jobs
Job type: Permanent
Job reference: C9186-24-0912

Summary

Clinical Administrative Assistant

This role involves undertaking clinical administrative tasks as directed by the ward clinical team or Unit Manager. Responsibilities include efficiently handling correspondence, managing telephone enquiries, and using Microsoft packages for administrative tasks. You’ll also be responsible for organising and attending ward meetings, preparing agendas and accurate minutes, and dealing with enquiries and visitors.

Key Responsibilities:

• Undertake office duties such as emailing, filing, photocopying, and handling incoming and outgoing mail.
• Manage telephone calls and associated tasks promptly and effectively.
• Assist with clerical arrangements for patient admissions and discharges, including organising admission packs and requesting medical notes.
• Maintain efficient filing systems for patient records and documentation in accordance with Information Governance procedures.
• Upload clinical documents to RIO (Electronic Health Record system).
• Support trained staff in recording data onto RIO in compliance with data quality and timeliness requirements.
• Update information boards and prepare staff induction packs, student welcome packs, and patient welcome packs.
• Monitor and maintain adequate levels of stock and non-stock items as per financial guidelines.
• Arrange transport and appointments for patients when necessary, and coordinate translation services.

Additional Information:

Please note that this role does not meet the pay level required for a Skilled Worker visa. Applicants without prior NHS experience would typically start at the bottom of the salary band according to Agenda for Change. This salary does not meet the minimum required for sponsorship for a Skilled Worker / Health & Care visa. Applicants needing a Skilled Worker Visa should check eligibility for obtaining a Certificate of Sponsorship against relevant criteria.

Please apply through the NHS Jobs portal quoting job reference C9186-24-0912.