Receptionist Job in Luxembourg (New York City Metropolitan Area)

Company Overview:

H.I.G. Capital stands as a prominent global private equity investment firm, managing assets totaling $60 billion. Within the H.I.G. family of funds, we encompass private equity, growth equity, real estate, debt/credit, lending, and BioHealth sectors. Our approach involves partnering with dedicated management teams and entrepreneurs to foster the growth of businesses with substantial value. With a team exceeding 500 investment professionals, we bring extensive expertise in operations, consulting, technology, and financial management, enabling impactful contributions to our portfolio companies. Operating across the U.S., Europe, and Latin America, we have established offices in major cities including Miami, New York, Boston, Chicago, Dallas, Los Angeles, San Francisco, and Stamford in the U.S., as well as affiliate offices in key European locations such as London, Hamburg, Luxembourg, Madrid, Milan, and Paris, and further representation in South America with offices in Bogotá, Mexico City, and Rio de Janeiro. Our investment scope encompasses various transaction types, spanning leveraged buyouts, distressed debt, venture capital, and real estate investments.

Position Overview:

As the initial point of contact representing our esteemed global private equity investment firm, the preferred candidate embodies warmth and professionalism, adept at managing a busy switchboard while extending a welcoming demeanor to guests. This individual is characterized by organizational prowess, attention to detail, and a service-oriented mindset, proficient in handling diverse administrative duties. Anticipating and managing priorities with composure and efficiency, the candidate demonstrates sound judgment across various scenarios to facilitate favorable outcomes.

Responsibilities:

– Efficiently manage a high-volume switchboard, directing calls appropriately with a composed and professional manner.
– Exercise discretion in call screening and prioritization during peak periods, adhering to company protocols.
– Extend warm and professional greetings to visiting employees and guests, delivering exceptional service and support.
– Clearly and accurately convey company information, including location and directions.
– Provide administrative support such as data entry, log maintenance, and mail distribution.
– Adhere to company security protocols, ensuring escorted access for guests.
– Act as the primary point of contact for delivery services, vendors, and couriers.
– Process and reconcile travel and expense reimbursement requests in accordance with company policies.
– Coordinate domestic and international travel arrangements, optimizing schedules and accommodations.
– Maintain detailed calendars, contacts, and databases while upholding confidentiality.
– Coordinate logistics for internal and external meetings and conferences, including technology setup, catering, and materials preparation.
– Assist in managing department activities and special events as required.
– Handle confidential information with utmost discretion.
– Collaborate effectively with colleagues, providing support as needed.
– Undertake internal ad hoc projects and responsibilities as assigned.

Requirements:

– High school diploma required; college degree preferred.
– Minimum two years of relevant experience.
– Proficiency in Microsoft Office Suite; familiarity with Concur and Salesforce preferred.
– Strong written and verbal communication skills.
– Demonstrated ability to maintain confidentiality and exercise sound judgment.
– Exceptional interpersonal skills, reliability, and punctuality.
– Availability for occasional non-business hours to address urgent tasks, such as travel changes.