Office Assistant – PMI Evolve Zambia

About Abt Associates

At Abt Associates, we work every day to solve important global issues and improve lives. We believe in creating a fairer world, and we’re ready to take on big challenges.

Our team has over 4,000 people in more than 50 countries, all working together. We value diverse ideas and backgrounds, which helps us innovate and make a real difference. Joining Abt means being part of a group of exceptional thinkers.

At Abt, we promote flexibility and teamwork. Our open culture allows you to balance work and personal life, ensuring your well-being. We care for people globally, and we’ll take care of you too.

Are you ready for rewarding work? Now is your chance!

The Opportunity

As a PMI Evolve Zambia Office Assistant, you will help with administrative tasks to support our project activities, following USAID and Abt Associates guidelines. You will report to the Finance and Administration Manager and assist with various administrative and logistical tasks in the Nchelenge office.

Project Description

The PMI Evolve Project supports the U.S. President’s Malaria Initiative (PMI) and USAID to reduce malaria and promote fairness. Abt has been involved in malaria control since 2011, providing services like indoor spraying and insecticide-treated nets. We also run extensive malaria surveillance programs in 21 African countries to improve malaria control efforts. The goal of the PMI Evolve Project is to fight malaria while building local skills and capacities.

Core Responsibilities

• Perform general office tasks like photocopying, scanning, faxing, filing, and mailing.
• Maintain project archives, including contracts, personnel files, and reports.
• Help plan logistics for project meetings and trainings, including location and materials.
• Assist the Procurement Manager with purchasing tasks, like gathering quotes and requesting invoices.
• Open and close the office each day.
• Provide drinks (tea, coffee, water) for guests and staff.
• Manage communication between project offices, clients, and partners.
• Purchase and distribute office supplies.
• Ensure timely payment of office bills.
• Arrange travel for project staff and visitors.
• Track petty cash transactions and receipts.
• Help the Finance Manager update the project inventory list.

What We Value

Minimum Qualifications:

• High School diploma plus 2 years of relevant experience or an Associate’s degree.

Preferred Qualifications:

• Previous office support experience is a plus.
• Good time management skills.
• Knowledge of Windows, Word, Excel, PowerPoint, and other software.
• Ability to communicate in English.

What We Offer

We create a supportive environment for you to thrive in your career. Our benefits focus on your well-being and professional development.

Abt Associates is an Equal Opportunity employer and encourages a diverse workforce. We offer competitive salaries and comprehensive benefits. Local candidates are strongly encouraged to apply.

Disclaimer: Abt Associates will never ask for money in exchange for a job offer.

About Us

At Abt Global, we address complex problems faced by vulnerable populations worldwide. We work to create positive changes in communities in need. Here, you will collaborate with talented colleagues to develop solutions for health, climate, economic, and governance challenges.

We strive to create an equitable society by supporting communities and providing the right resources. Our inclusive culture, focus on well-being, and commitment to employee development ensure that everyone can thrive at Abt. We are dedicated to continuous improvement and are ready to make a difference.