Administrative Officer

Department of Culture and Tourism

Job Title: Administrative Officer

Direct Reports: None

Role Purpose

The role of Administrative Officer is to provide daily administrative support to the Director, ensuring smooth operations and efficient management of tasks. This includes handling administrative tasks, managing schedules, organizing office documents, and supporting various administrative functions crucial to the Director’s activities.

Key Responsibilities

Administrative Support

  • Manage the Director’s schedule and tasks effectively, coordinate meetings, take minutes, and follow up on pending tasks.
  • Provide logistical support by organizing digital and physical paperwork, ensuring accessibility for all staff.
  • Follow up on reports, agendas, minutes, and ongoing projects.
  • Handle a variety of administrative tasks such as correspondence, scheduling, finances, and procurement to maintain office efficiency.
  • Organize meetings and assist with rescheduling and other adjustments as needed.
  • Coordinate communication and meetings with government entities, stakeholders, delegations, and visitors.
  • Facilitate communication with business partners by scheduling meetings and sharing necessary documents.
  • Maintain office documents securely and ensure proper organization.
  • Draft official letters and correspondences under the direction of the Director.
  • Welcome and assist visitors, ensuring their needs are met.

Financial and Logistical Support

  • Assist in budget management and tracking expenses to support financial planning.
  • Process payments, procurement requests, and other financial requirements.

Shared Activity

  • Perform additional duties as assigned by the Director.
  • Adhere to departmental policies and procedures to ensure consistent work standards.
  • Uphold organizational values and ethics to foster a positive work culture.
  • Identify opportunities for process improvement and sustainability.

Qualifications

  • Bachelor’s degree in Business Administration or equivalent.

Experience

  • Fresh graduate, or 1-2 years of experience in Business Administration or a similar role.

Skills

  • Proficient in spoken and written English.
  • Strong skills in MS Office (PowerPoint, Word, Excel).
  • Competency in relevant software applications.
  • Attention to detail and strong administrative skills.
  • Self-motivated with the ability to meet deadlines.
  • Excellent communication skills and stakeholder management.
  • Ability to multitask and prioritize effectively.
  • Able to work independently and show initiative.

This Administrative Officer role involves providing crucial support to ensure the smooth functioning of the Director’s office. It requires strong organizational skills, attention to detail, and the ability to handle various administrative tasks efficiently.

To apply for this job please visit ae.linkedin.com.

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