OLAPLEX, Inc. (Nasdaq: OLPX) is a cutting-edge beauty company known for its science-driven, innovative products. We are dedicated to delivering high-performance, patent-protected solutions that help our customers look and feel their best. Our mission is to ensure everyone has healthy, beautiful hair, whether they’re at a salon or at home.
We’re currently seeking a motivated Administrative Assistant/Office Manager to support our executives and oversee the New York office operations. This hybrid role requires flexibility and the ability to manage various tasks in a fast-paced environment.
About the Role:
Office Maintenance, Appearance, and Engagement:
- Keep the office clean, organized, and inviting.
- Coordinate with facility management vendors for repairs and maintenance.
- Manage office supplies to ensure everything is stocked and the office is welcoming.
- Promote a positive office culture and model excellent hospitality practices.
Administrative Support:
- Manage complex calendars and schedules for executives.
- Prepare reports, presentations, and essential documents.
- Handle meeting scheduling with the OLAPLEX Board of Directors, including Board material distribution via BoardVantage.
- Arrange executive travel and oversee special projects.
- Track and ensure completion of key deliverables and follow-up on outstanding items.
- Coordinate global schedules and meeting logistics, including video conferences and staff meetings.
- Represent the company professionally in all communications with management, peers, and vendors.
- Archive departmental data accurately and provide comprehensive administrative support to executives.
- Handle sensitive matters with discretion and confidentiality.
About You:
- Minimum of 5 years of experience supporting multiple executives; a Bachelor’s degree is preferred.
- Proven ability to manage multiple tasks and deadlines effectively.
- Strong attention to detail and excellent communication skills.
- Demonstrated confidentiality and discretion.
- Experience with calendar and email management for executives.
- Ability to think creatively and work with urgency.
- Proficiency in G-Suite, Excel, PowerPoint, Asana, and Word.
We Encourage You to Apply Even if You Don’t Meet Every Requirement: What matters most is your passion and alignment with our mission and values. We’re looking for someone eager to bring their expertise, learn, and grow with us.
Total Rewards:
- Base Salary: $70,000 – $85,000, with eligibility for an annual bonus. Base pay varies based on qualifications, experience, and location.
- Competitive Compensation
- Work/Life Balance: Flexible paid time off, 11 paid holidays, and flexible work schedules.
- Wellness: Company contributions to medical, dental, and vision insurance, paid life insurance, optional additional life insurance, short and long-term disability coverage, and a dependent care flexible spending account.
- Parental Leave: Up to 18 weeks for birthing parents and up to 10 weeks for non-birthing parents.
- Financial Well-being: Roth and 401(k) plans with 100% match up to the first 4%, immediately vested.
- Professional Development: Reimbursement program for career development.
- Culture: Join our culture committee or DE&I champion team to contribute to our positive work environment.
- Products: Receive twenty free products per year and access to a friends and family discount.
Commitment to Diversity, Equity, and Inclusion:
At OLAPLEX, we are dedicated to fostering a diverse, equitable, and inclusive culture. We celebrate different ideas and backgrounds, believing they enhance our creativity and success. OLAPLEX is proud to be an Equal Opportunity Employer and does not discriminate based on any protected characteristic.
Join us at OLAPLEX and be part of a team that values innovation, collaboration, and growth!
To apply for this job please visit www.linkedin.com.